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Safe
Water System Manual
 ANNEX
B:
DEVELOPING A PROPOSAL FOR A SAFE WATER SYSTEM
PROJECT
Many
donors have a particular form or list of items to be included in a project proposal.
It is important to follow prescribed guidelines to provide information that the
donor will use to decide about funding a project. Before
preparing a proposal, ask donors for their guidelines for proposals. Also contact
others who have written successful proposals for that donor. They may have helpful
suggestions on what to include and how to present it. The Safe Water System is
still a relatively novel idea, so the idea must be sold to the donor. Below
are some elements often required in proposals: CORE
ELEMENTS A.
Title of project B.
Summary:
- Project
location(s)
- Project
staff including names and positions of country staff and external staff
- Contact
persons -- name, phone number, fax number, Email address
- Target
population - estimated total population
- Duration
of the project (years)
- Budget
- estimated total cost and amount being sought from this donor
C.
Introduction:
- Background
on the country, region and site of the project, including demographics, climate,
economic situation, political situation, and major constraints to development
efforts
- Overview
of the project -- Who, what, when, where, why and how
- Resources
- available human, material and financial resources and how they can be utilized
in this project
- How
this project relates to ongoing projects or activities (if any) related to water
safety or projects in the area also funded by this donor
D.
Problem statement:
- Describe
the problem and its causes, morbidity, mortality and other short-term and long-term
effects in the community
- Describe
what the communities, the government, NGOs and other agencies are doing or plan
to do about it
- Present
any needs assessments undertaken or any relevant statistics or research findings
- Describe
the purpose and the rationale for this initiative
E.
Project description:
- Goals
and objectives of the project
- Indicators:
process indicators and impact indicators (if any)
- Main
activities
- Expected
outputs
- Describe
the project activities, their timing, duration, and expected outputs
- Describe
how they relate to the objectives and goals
F.
Operational plan:
- Describe
the intervention strategies
- Discuss
technical needs assessment, and areas of sustainable collaboration
- Describe
how the government (MOH) and communities will actively participate in this project
- Describe
interagency cooperation
- Discuss
possibilities to leverage donor funds
- Discuss
how the project will strengthen the capacity of local organizations and communities
G.
Project management:
- Describe
staffing patterns: delineate the number and type of staff required, and describe
how they are to be organized to carry out project activities and program management
with optimal efficiency
- Outline
clearly lines of communication and channels for a smooth and efficient management:
technical assistance, project activities reports, problem solving, mediating conflicts.
This will allow all the various actors to understand the set-up from the beginning
and prevent unnecessary burden of miscommunications and frustrations.
- Describe
project main physical requirements: buildings, vehicles, equipment, project materials
and explain briefly their purpose
- Indicate
the nature and quantity of any in-kind contributions by local communities, organizations,
host government and other agencies (if any)
H.
Monitoring and evaluation:
- Describe
briefly the information system, how it fits with the MOH health information system
or other government or commercial information system
- Describe
necessary baseline studies (if any), how they will be done, when and by whom
- Discuss
timing for evaluation
- Describe
the reporting system: timing and feedback
- Describe
role of different partners in monitoring and reporting: local communities, MOH,
NGO staff, external staff
- Explain
how feedback from various partners will be incorporated into decision making on
the project
I.
Budget
- Cash
budget: Staffing costs
-
Material and equipment
-
Vehicle operations and maintenance
-
Office operations
-
Training
-
Evaluation
-
Travel and lodging
-
Technical assistance
-
Indirect costs
In-Kind budget: Material and equipment
Personnel
Other (specify)
Total
costs SUPPLEMENTARY
ELEMENTS (OPTIONAL) J.
Innovative aspects of the proposal
K. Capacity building to be achieved
L.
Sustainability
M. Leveraging/multiplier potential for additional funding beyond
this donor. ATTACHMENTS Maps
(country and program area)
Workplan: Detailed project timeline for each month
of the project period
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